Examination of the Validity of Land Title Certificates Electronics at the Pekanbaru City Land Office

Abstract

Electronic certificates represent a digital transformation of land services in Indonesia, based on the Regulation of the Minister of ATR/BPN Number 3 of 2023 concerning the Issuance of Electronic Documents in Land Registration Activities. The Pekanbaru City Land Office officially implemented this service on May 31, 2024. This study aims to analyze the validity of electronic land title certificates and resolve data discrepancies between physical and electronic certificates. This study uses an empirical legal method with analytical descriptive specifications. Data were obtained through interviews with officials and staff of the Pekanbaru City Land Office, supplemented by secondary data in the form of primary, secondary, and tertiary legal materials. Data were analyzed qualitatively using the Theory of Legal Certainty, Theory of Legal Protection, and Theory of Legal Certainty from an Islamic Perspective. The results show that the validity of electronic certificates is carried out in an integrated manner through the SITATA (Land Information and Validation System/Our Land Validation) application, with a layered verification mechanism between the Survey and Mapping Section (physical data) and the Rights Determination and Registration Section (legal data), where electronic certificates are only issued with a validity score of 100%. This mechanism provides strong legal certainty, but is not optimal in terms of certainty of the settlement period, due to internet network constraints, application disruptions, and limited human resources. Efforts to resolve data discrepancies are implemented through a combination of preventive legal protection (security features, written approval) and repressive (boundary demarcation, data correction, coordination with the Data and Information Center), but have not been formalized in a specific written standard operating procedure. The results of the validity check have direct relevance to notarial practice, particularly as a basis for the preparation of Deeds of Sale and Purchase and other land deeds by Land Deed Making Officials.